Escape Room Budget Template
🧱 Build Costs
| Item | Description | Quantity | Unit Cost ($) | Total Cost ($) | Notes |
|---|---|---|---|---|---|
| Space / Venue | Rent or temporary use of classroom / event space | ||||
| Materials | Props, puzzles, locks, decorations, etc. | ||||
| Construction / Setup | Furniture, walls, lighting setup | ||||
| Transportation | Moving materials to/from site | ||||
| Other (optional) | e.g. tools, printing, etc. | ||||
| Total Build Costs → |
⚙️ Operating Costs
| Item | Description | Quantity / Time | Unit Cost ($) | Total Cost ($) | Notes |
|---|---|---|---|---|---|
| Game Master / Staff | Pay per game or per hour | ||||
| Electricity / Utilities | Lighting, sound, etc. | ||||
| Maintenance | Fixing props, replacing batteries, etc. | ||||
| Marketing / Promotion | Posters, social media ads, flyers | ||||
| Miscellaneous | Snacks, safety materials, etc. | ||||
| Total Operating Costs → |
💰 Income
| Item | Description | Quantity (Groups / Players) | Unit Price ($) | Total Income ($) | Notes |
|---|---|---|---|---|---|
| Player Fees | Ticket or entry fee per player | ||||
| Other Income (optional) | e.g. merchandise, food sales | ||||
| Total Income → |
🧾 Summary
| Category | Total ($) |
|---|---|
| Total Build Costs | |
| Total Operating Costs | |
| Total Costs (Build + Operations) | = Build + Operating |
| Total Income | |
| Net Profit / Loss | = Income − Total Costs |
📊 Optional Analysis
- Break-even analysis — how many player groups are needed to cover total costs.
- Expense breakdown — pie chart by cost category.
- Sensitivity analysis — impact if fewer/more players attend.
- Marketing effectiveness — cost per player reached.